The Jacksonville Public Education Fund is an equal opportunity employer and encourages individuals of all ethnic and racial backgrounds to applfor open positions. We are committed to maximizing the diversity of our organization, as we want to engage all those who can contribute to this effort.  We comply with all state and federal laws and regulations in our diversity efforts.
Associate, Engagement & Initiatives 

FLSA Classification: Non-Exempt

Reports to the Vice President

About the Organization

The Jacksonville Public Education Fund (JPEF) is an independent think-and-do tank that believes in the potential of all students. We work tirelessly to close the opportunity gap for low-income students and students of color. We convene educators, school system leaders and the community to pilot and scale evidence-based solutions that advance school quality in Duval County.

JPEF has a highly engaged and diverse board, significant fiscal resources and talented staff to drive the work of the organization. The fast-paced and entrepreneurial organization has more than a decade-long track record of helping the school district to significantly improve outcomes for students through innovative, community- focused, and data-driven solutions.

Position Summary

The Associate of Engagement and Initiatives is a proactive, detail-oriented professional that (1) assists with preparation and planning, onsite execution and follow-up from events and initiatives that celebrate and build the capacity of Duval County educators and stakeholders advocating on their behalf; (2); manages a tracking system for reports/updates from teachers, school leaders, parents and partners who receive grant funding from JPEF; and (3) provides administrative support to the engagement and initiatives staff.  The Associate of Engagement and Initiatives plays a critical role as a thought-partner and member of the JPEF team in its work to ensure programmatic events and initiatives are delivered with high quality in pursuit of the organization’s goals and priorities.

JPEF hosts a number of gatherings and events (ranging from 20-1,000 people) throughout the year to support strategic investments such as EDTalks + Action, the EDDY Awards, a time-honored tradition to celebrate and elevate education excellence in Duval County, including the recognition of Duval County Teachers of the Year.  The Associate will manage logistics for Teacher of the Year events, educator leadership sessions, and parent and community advocate meetings. In addition, JPEF co-hosts social gatherings with current and prospective supporters as desired to advance the mission of the organization. 

Reporting to the Vice President, the Associate will work closely with other JPEF staff members to advance JPEF’s goals and strategies; ensure the alignment of our efforts; engage in collaborative learning planning and action; measure impact and make continuous improvements.

Responsibilities

Event Planning and Logistics (45%)

  • Drive project management process for event logistics, including preparation and planning, publicity, day-of logistics, managing RSVP lists, etc., such as for EDTalks + Action, the EDDY Awards, Teachers of the Year orientation, Teacher Leadership summits, School Leadership Initiative gatherings with principals, and JPEF convenings for nonprofit partners, etc.
  • Support partners to plan and execute the orientation and graduation of parent leaders from Parents Who Lead.
  • Provide support in securing in-kind contributions for JPEF programmatic events and activities.
  • Coordinate and manage vendor relationships supporting JPEF programmatic events and activities.
  • Troubleshoot, when needed, to support successful outcomes of programmatic events, whether virtual or in-person.
  • Maintain programmatic event timelines and calendar for progress updates among the JPEF team.
  • Foster and maintain strong relationships with external stakeholders, including donors, supporters and partners during event planning and execution.
  • Develop promotional materials that support programmatic event registration and awareness in collaboration with the Director of Marketing and Communications.
  • Compile data and impact stories to support timely and high-quality grant reporting.
  • Supervise programmatic volunteers.

Grant Administration Tracking (25%)

  • Monitor, organize and manage incoming educator and stakeholder grant applications for JPEF awarded funding opportunities.
  • Prepare and collect grant agreements in collaboration with the Director, Finance and Administration and other relevant JPEF staff.
  • Establish and maintain a tracking system for efficiency in collecting grant reports and updates from teachers, principals, parents and partners who were awarded JPEF funding.
  • Follow up with grantees to ensure timely submission of grant reports.
  • Capture information from grant reports for impact success stories.

Administrative Support (30%)

  • Assist in preparing meeting materials to support JPEF Convening and Strategic Initiative strategies, including 1000 by 2025, READ JAX, EDDYs Selection Committee meetings, and other initiative-focused meetings.
  • Organize and help manage programmatic calendar (meetings and project timelines).
  • Develop internal processes and systems to help strengthen efficiency, monitor work plan goals and progress; and foster interconnectedness among the team.
  • Actively participate in internal meetings, work sessions and retreats with a focus on collaborating cross-functionally, strategizing and evaluating effectiveness.
  • Support other program efforts as overall JPEF strategies or priorities dictate. 

Qualifications

Education/Career Experience

Bachelor’s degree preferred.

Minimum of three years of experience in event planning, program implementation or related experience required.  Nonprofit experience a plus. 

Skills Knowledge and Abilities

Relevant experience managing and building relationships with diverse stakeholders and groups.

Exceptional research skills and attention to detail in the execution of tasks.

Proven ability to work with limited supervision and successfully with a team.

  • A high level of individual initiative and creativity.
  • Familiarity with nonprofit best practices, tools and techniques for executing successful events.
  • Outstanding persuasive writing skills and excellent oral communication skills.
  • Ability to maintain and respect the sensitive, private, and confidential nature of information related to grants, donors, advisors, and the organization. 
  • Strong organizational skills with the ability to manage multiple projects simultaneously, prioritize deliverables and handle unanticipated demands and requests.
  • Excellent interpersonal skills, a collaborative style, ability to engage colleagues at all levels
  • Confidence to work internally and externally with various leaders, partners, staff and consultants to support the organization’s efforts.
  • Experience and comfort working with Microsoft 365 (Outlook, Office applications, Teams), Adobe Acrobat Pro, online communications tools (Facebook, Twitter, etc.) and various web-based applications.
Additional Qualifications

Clear commitment to the importance of providing a high-quality public education for all students in Jacksonville, particularly historically underserved student populations.

Ability to thrive in an entrepreneurial, start-up like environment.

Ability to work effectively in a fast-paced, deadline- and goal-driven organization.

Excitement and openness to continued learning and development.

Knowledge of Jacksonville is preferred, but not required.

Salary and Benefits

Salary for this position is competitive and depends on prior experience. In addition, a comprehensive benefits package including employer-paid health, dental, vision and life insurance is included, along with significant leave time and a matched 401(k) retirement plan.

Commitment to Diversity

The Jacksonville Public Education Fund encourages individuals of all ethnic and racial backgrounds to apply for this position. We are committed to maximizing the diversity of our organization, as we want to engage all those who can contribute to this effort.

How to Apply

Please submit a cover letter and résumé in PDF format to jobs@jaxpef.org with the subject line “Associate, Engagement & Initiatives. ” Applications will be reviewed on a rolling basis.

 

DID YOU KNOW?

 

87%

of public schools in Duval County earned an "A," "B," or "C" in 2018-2019.